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Manager Information

Managers' Next Steps

STEP 1 - REGISTER YOUR TEAM
STEP 2 - REGISTER YOUR TEAM MEMBERS (required 80 days before travel)

TO REGISTER YOUR TEAM MEMBERS YOU WILL NEED:

  • FOR INTERNATIONAL TRAVELLERS ONLY:

    • Passports - photocopies need to be handed to teachers/leaders to check spelling of names and expiry date. PLEASE NOTE: the expiry date on your passport must be SIX MONTHS past the date you will be returning in your country.

    • Travel insurance forms - required in case of injury before you travel or if someone in your group cannot travel.

  • FOR ALL TRAVELLERS - use this form and fill in the information:​

    • Team names​

    • Players' names (should match names on passports, for travellers)

    • Officials' names (should match names on passports, for travellers)

    • Dates of birth for all players 

    • Singlet size for all players and officials (if paid for as part of your package) - see singlet sizes

    • Special meal requests

REQUIRED 80 DAYS
BEFORE TRAVEL

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STEP 3 - PROVIDE NAMES FOR TICKETING (required 80 days before travel)
STEP 3 - PROVIDE NAMES FOR TICKETING (required 80 days before travel)

  • FOR INTERNATIONAL TRAVELLERS ONLY​

Flying with Air NZ:

REQUIRED 80 DAYS
BEFORE TRAVEL

Flying with Fiji Airways:

REQUIRED 80 DAYS
BEFORE TRAVEL

Flying with Virgin Airlines:

REQUIRED 80 DAYS
BEFORE TRAVEL

REQUIRED 80 DAYS
BEFORE TRAVEL

REQUIRED 80 DAYS
BEFORE TRAVEL

  • PLEASE PROVIDE 12 WEEKS BEFORE TRAVEL:

    • Driver form for rental vehicles (for teams with rental vans as part of their package)

    • Names of drivers and photocopies of their drivers' licences (for teams with rental vans as part of their package)

    • Waiver sheets (if any) for activities eg High Ropes Confidence Course

    • Bedding configuration - click here for MS Word version or click here for PDF version

      • Price is based on 2 bedroom apartments - room 1 has a Queen Room with ensuite and room 2 has two single beds. Girls share queen bed unless stated. There will be a rollaway bed in each apartment.​ Officials will be in their own apartment (twin share).

REQUIRED 12 WEEKS
BEFORE TRAVEL

STEP 5 - GETTING CLOSE (2 weeks before travel)

  • WE WILL PROVIDE 2 WEEKS BEFORE TRAVEL:

    • Final itineraries with address, times, any updates on flights (if required)

    • E-tickets

    • Detail for pick up of rental mini buses

  • PLEASE PROVIDE THE FOLLOWING 2 WEEKS BEFORE TRAVEL:

    • All submissions for the INF Program including team lists (players' names) must be submitted by no later than 14 days before the Festival commences.  Unfortunately, no late changes can be accepted after this date. However this will not affect the draw.

    • The number of tickets for the Festival Dinner is required by 14 days before the Festival commences. Please advise any specific dietary requirements in the Comments section of the Player or Official's registration. This evening is always popular, so be sure to advise numbers at your earliest convenience. 

    • Final numbers of tickets for the theme parks and other attractions must be supplied to our office by no later than 14 days before the Festival commences.  Extra tickets will have to be purchased from the parks after this date.

  • AND FINALLY, ONE MORE THING:

    • like to start rehearsing their Team Act for the Meet & Greet Welcoming Event. ​

REQUIRED 2 WEEKS
BEFORE TRAVEL

STEP 4 - PROVIDE ADDITIONAL INFORMATION (required 12 weeks before travel)
Anchor 1

Deposit and Payments

  • Deposit is due 14 days from confirmation, upon receipt of invoice

  • PAYMENT SCHEDULE:

    • 20% deposit​

    • 40% halfway

    • 40% 60 days from travel

  • Your promptness with regards to deposit and subsequent payments is appreciated as we need to pay suppliers on your behalf. Our office will advise when payments are due.

  • IMPORTANT THINGS TO KNOW:​

    • There will be a $70.00 fee per person for name change or any flight and/or insurance changes once third payment is paid. Any additional flight costs will be charged by the airline.

    • Independent return flights can be split out of the group. An additional fee of $70.00 per person will be charged for arrangement of split return flights and any additional flight price, if any.

    • If the airline has a schedule change, there will be no fee incurred

    • Airlines will not let you fly if your ticketed name does not match your name on your Passport so be sure to double check.

    • Accommodation

      • Price is based on single beds in Hostel/Private Boarding House. Bedding: single beds, twin, triple or quad. Additional fees apply for an Apartment:

        • Consists of Room 1: Queen with ensuite, Room 2: Two single beds. Players share queen bed unless stated. There will be a rolloway in each apartment. Officials in their own apartment, unless otherwise stated.

        • Bedding configuration based on a team of 12: 1 x Quad-2 rollaways, 2 x triple-1 rollaway, 1 x twin

Cancellation Policy

All cancellations must be made in writing.

The best option is to replace the person to avoid any loss.

If airline tickets have been issued, the cost is AU$70.00 for a change of name on the airline ticket and insurance etc.

If the person has to pull out due to medical reasons or immediate family medical reasons, it is a good idea to enquire with your local insurance agent.

​

The cancellation policy is based on your tour cost, less the below:

​

Deposits are non-refundable

​

  • 14 weeks from travel - less 30% of tour cost paid per travelling person - subject to numbers that are reduced

  • 10 weeks from travel - less 50% of tour cost paid per travelling person

  • 6 weeks from travel - less 75% of tour cost paid per travelling person

  • 4 weeks from travel - sorry, no refunds

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Cancellation Terms & Conditions

The credit sits with the airline and the suppliers. We can assist you in rebooking using that credit, in accordance with that airline or supplier's credit and booking Terms and Conditions when you are ready to travel.  Please note that the majority of airfares and many travel products are non-refundable so a credit offered by the airline or supplier is likely to be your best option. Travel Insurance will need to be re-issued at the time of booking (a new premium cost payment will be required).  Merchandise is non-refundable and a credit is unavailable.

For cancellation that is voluntary (you are choosing to cancel your Tour), Terms and Conditions apply as per our Cancellation Policy

  • Refunds in the form of a future trip credit to the value of the amount paid, redeemable for travel departing less than 12 months from cancellation date. Future trip credit is not redeemable for cash. Changes in airfare may apply, and the new booking is subject to any increase in price.

  • Please note that supplier cancellation terms and fees may differ. No refunds can be issued until we have received final refunds from our suppliers.

 

On the postponement of an INF tour due to occurrences outside our control a group credit of 100% to put towards an alternative tour with an expiry date of 12 months(subject to airline and suppliers policies). This travel credit will be automatically applied to your booking. (Flights and other tour costs may be subject to change due to availability and cost at the time of booking).

  • * If transferring to another INF event, the current cancellation policy becomes null and void.

Further Information

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Travel Insurance

  • Australian travellers

    • Part of the tour package for Australians travelling in Australia is Cover More's Travel Insurance form FOR DRIVER ONLY. This gives you nil excess for car hire and covers many other things. Check if it is included in your tour or if your school/club has a cover like this already in place.

    • Please fill out driver authority form for the hire vans and cars whilst on the Gold Coast. Please complete the the driver insurance form and return to us.

  • New Zealand travellers

    • We suggest Kiwi Travel Cover. Click here for further information. We will forward your players' names to the insurer. The insurer will then provide policies to send to you for the school or club to sign. All travellers under the age of 18 must have the form signed by a parent.

  • For locals attending the Festival

    • Insurance is available for a cost of $100 per team (9 players). Please advise us if you would like this cover. (You may not need this cover if all players have private health insurance.)

 

Insurance Recommendation

Local teams are to make sure their clubs or private insurance will cover you in case of a major injury.

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International Netball Festival Inc encourage all participants to review their own individual needs and circumstances and where appropriate, take out Private Health, Life and/or Income Protection Insurance. It is an individual's responsibility to ensure that he/she has adequate insurance cover for his/her needs.

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Legal Liability Insurance

International Netball Festival Inc has Legal Liability Insurance in case of an unfortunate case of negligence for AU$20,000,000.

 

Draws

We will upload the Draw to our website and Facebook Page before the Festival commences. 

 

Terms of Use

Please view Terms of Use here.

Extraordinary Netball Carnivals

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